Your community’s documents — always the current version.
Board members and your management company already keep the CC&Rs, minutes and forms in Dropbox or OneDrive. Publish that folder on your community website so residents always find the latest version, and keep owner-only documents behind a password.
FolderBloom shows a Dropbox or OneDrive folder on your website and keeps it up to date. Your files stay in your own storage.
Three ways HOAs & community associations use FolderBloom
01
Governing documents
The CC&Rs, bylaws, rules and architectural guidelines in one searchable list. When the board amends a document, replace the file and the website shows the new version.
Your folder
Dropbox / HOA / Governing Documents
Declaration of CC&Rs.pdf
Bylaws.pdf
Rules and Regulations 2026.pdf
Architectural Guidelines.pdf
On your websiteList
Pin a “Start here” document
Search across every document
02
Minutes, budgets and notices — owners only
Post board minutes, the annual budget and the reserve study in a password-protected folder, so owners can read them and the public can’t.
Your folder
Dropbox / HOA / Owners
2026-09 Board Meeting Minutes.pdf
2027 Annual Budget.pdf
Reserve Study 2026.pdf Password
On your websiteList
Sorted newest first
Owners-only with a shared password
03
Forms and requests
Architectural change requests, pool access and gate remote forms. Replace a form and every link — in newsletters, emails and printed QR codes — opens the new one.
Your folder
Dropbox / HOA / Forms
Architectural Change Request.pdf
Pool Access Form.pdf
Gate Remote Request.pdf
On your websiteCards
Permanent links for newsletters
See which forms are downloaded
Live example
Notices & newsletters
Notices and newsletters as cards with “New” badges on recent additions — the way an HOA can post meeting notices and monthly updates.
Put minutes, budgets and financials in a password-protected folder — or use private client folders, where each owner signs in with a link sent to their email.
Easy board handovers
When the board or management company changes, give the new people access to the folder or the FolderBloom workspace — the website keeps working.
QR codes for the mailroom and pool gate
Print a QR code for the pool rules or a request form; it keeps opening the latest version after you update the file. A “Latest minutes” button can always open the newest minutes in the folder, so the link on the website never needs changing.
Update alerts for residents
Residents can ask to be emailed when new minutes or notices are posted — confirmed opt-in, one-click unsubscribe.
Fee schedules and contacts as tables
Show a spreadsheet of fees, vendors or committee contacts as a searchable table — and hide columns you don’t want public.
Community photos
Share pictures from the pool opening or holiday party in a gallery, with a password if you’d like to keep them for residents.
Recommended package
Files
Governing documents, minutes and forms need only the file library. Add a gallery package for community photos.
Files covers file lists, document previews, spreadsheet tables, menus, passwords and private client folders. Photo galleries, slideshows and before & after sliders need a gallery package; visitors downloading full-size photos needs Plus or Pro.
Keep personal information — owners’ account balances, violation letters, phone numbers — out of public folders. Use a password-protected folder or private client folders, and hide spreadsheet columns that shouldn’t be shown.
Your governing documents or state law may say which records owners can see and how; FolderBloom makes sharing them easier but doesn’t decide that — check with your manager or attorney.
Questions
FolderBloom for HOAs & community associations: FAQ
Can some documents be for homeowners only?
Yes. Use a password-protected folder and share the password with owners, or use private client folders, where each owner signs in with a link sent to their email address.
Who updates it — the board or our management company?
Anyone with access to the shared Dropbox or OneDrive folder. In FolderBloom, invite your manager or board members to the workspace as Admins; only the owner can delete the website or change people’s roles.
Does it cost more for a large community?
No — it’s $60 a year per website, with no per-resident or per-download charges. Gallery packages are optional.
See your folder on a website — free.
Connect Dropbox or OneDrive, choose a folder and get a working preview. How it works
